Macros

Macros are advanced features that can speed up editing or formatting you may perform often in a Word document. Macros are recorded sequences of menu selections that you choose so that a series of actions can be completed in one step.

Recording a Macro

To record a Macro:

  • Click the View Tab on the Ribbon
  • Click Macros
  • Click Record Macro

                

  • Enter a name (without spaces)
  • Click whether you want it assigned to a Button (on the Quick Access Toolbar) or the Keyboard (a sequence of keys)
  • To assign the macro a buttonon the Quick Access Toolbar:
    • Click Button
    • Under the Customize Quick Access Toolbar, select the document for which you want the Macro available

 

  • Under Choose Commands:  Click the Macro that you are recording
  • Click Add
  • Click OK to begin Recording the Macro
  • Perform the actions you want recorded in the Macro
  • Click on Macros
  • Click on Stop Recording Macros

 

  • To assign a macro button to a keyboard shortcut:
    • Click Keyboard
    • In the Press New Shortcut Key box, type the key sequence that you want and click Assign

 

  • Click Close to begin recording the Macro
  • Perform the actions you want recorded in the Macro
  • Click on Macros
  • Click on Stop Recording Macros

Running a Macro

Running a macro depends on whether it’s been added to the Quick Access Toolbar or if it’s been given a Keyboard Shortcut.

  • To run a Macro from the Quick Access Toolbar, simply click the Macro Icon

 

  • To run a Macro from the Keyboard shortcut, simply press the keys that you have programmed to run the Macro.